Guard rostering, live patrol tracking, incident reports, compliance management, and client portals. One cloud platform, hosted in Sydney, built for the way Australian security companies actually operate.
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Build and publish rosters in minutes, not hours. Drag-and-drop shift scheduling with guard availability, qualification checks, and overtime alerts built in. Assign guards to sites based on licence type, proximity, and client requirements. Automated conflict detection prevents double-bookings and compliance breaches before they happen. Publish schedules directly to the guard app so your team always knows where they need to be. Whether you run ten guards or five hundred, the rostering engine scales with your operation and keeps your wage costs visible at every step.
Know exactly where every guard is, in real time. GPS breadcrumb trails, geofenced clock-in zones, and QR or NFC checkpoint verification give you complete visibility over patrol execution. Guards scan checkpoints from their phone as they walk the route, with timestamps and GPS coordinates logged automatically. Missed checkpoints trigger instant alerts to supervisors. Clients can see patrol activity live through their portal. All patrol data is stored securely on AWS Sydney infrastructure, giving you an auditable record for compliance reporting, incident investigations, and client reviews.
Replace paper-based incident logs with structured digital reports that capture the full picture. Guards submit incidents from their mobile app with photos, severity levels, GPS location, and timestamped narrative fields. Reports are instantly visible to site managers and can be escalated to clients in real time. Custom incident categories let you match your reporting structure to client contracts and industry standards. Generate incident summaries, trend analysis, and site-specific reports for client reviews. Every report is stored with a complete audit trail for regulatory compliance and legal defensibility.
Stay ahead of licence expiries, training requirements, and regulatory obligations. ZooYak tracks every guard licence, certification, and qualification with automated expiry alerts sent to both guards and managers. Dashboard views show your compliance posture across the entire organisation at a glance. Upload and store licence documents, training certificates, and statutory declarations against each guard record. Generate compliance reports for state licensing bodies, client audits, and tender responses. Built to support the requirements of Australian state security licensing authorities and the Private Security Act.
Give your clients the transparency they expect without the manual effort. Each client gets their own branded login where they can view live patrol activity, read incident reports, download scheduled reports, and see guard attendance records. No more chasing emails or compiling weekly PDFs. Clients see exactly what they are paying for, which builds trust and reduces churn. Custom branding per client means the portal carries your client relationship, not a generic platform look. Automated report scheduling means your biggest clients get their Monday morning briefing without anyone lifting a finger.
A field-ready mobile app built for security guards who are on their feet, not at a desk. Available on iOS and Android, the app handles GPS clock-in, checkpoint scanning via QR or NFC, incident reporting with photo capture, shift viewing, and real-time notifications. Designed for low-connectivity environments with offline capability — guards can complete patrols and submit reports even without reception, with data syncing automatically when connectivity returns. The interface is fast, simple, and purpose-built so new guards can start using it on their first shift with zero training.
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Common questions from Australian security companies evaluating ZooYak.
Security guard management software with Sydney-hosted data, Australian support hours, local payroll integrations, and pricing that makes sense for growing security companies. Start your risk-free trial today.
Try risk-free for 14 days. Cancel anytime, no questions asked.